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8 Polite Follow-Up Electronic mail Samples & Mistakes To Avoid

Building Relationships / February 24, 2020 / Kristie Holden

Writing an effective yet polite follow up email that gets a response can be challenging. You want to go a response but you don't want to be perceived as likewise pushy.

Whether you're writing a polite follow-upwards email considering you lot're post-obit up after meeting someone at a network consequence, after sending an invoice, or after sending an email with no response, we'll share how tips to assist you increase your odds of getting a response.

First, let'south talk about the 3 common mistakes people make when writing a polite follow upward e-mail then you know what to right when writing your next email.

Then nosotros'll share some examples of what you lot desire to do to better your follow upwards email along with a heap of examples to help you customize your own message!

Mistakes made in polite follow-up emails and what to do instead

At that place are iii common mistakes oft made when writing polite follow-up emails. Let'south talk virtually each of these mistakes so you can avoid them when writing a polite follow-up email and what to exercise instead.

Mistake #ane:
Using "follow-up" in the e-mail subject line

When writing a polite follow-upward email, almost people tend to naturally use "follow-up" in the subject line. While this email is a follow-upwardly, that subject area line doesn't add together any value and volition probable be ignored. It can also cause the reader to feel similar yous're pointing blame because yous didn't answer, which doesn't brand the reader experience very skilful or interested in reading your e-mail.

Instead, write a subject line that's relevant to the topic or purpose of the electronic mail. To practise this, ask yourself what the email is about or what you want them to do. Keep reading for polite follow-upwards email subject line examples.

Mistake #2:
Starting with "but following upward" and non adding value

Some other common mistake made when writing a polite follow-up electronic mail is starting with "only following upward" and sending an email that doesn't add any value. People are busy and don't accept time to read an email that they have to decipher the meaning of or what activeness is required.

Instead, when writing your polite follow-upwards email, focus on adding value. For example, give them options, share how y'all can aid them solve their problem or what you can do for them, or add more details or context.

Mistake #three:
Not including a call to activeness

The concluding and most mutual fault when writing a polite follow-up email is forgetting to include a call to action.

Instead, when writing a polite follow-upwardly email, be clear most what y'all want the person to do after reading your email. Exercise y'all desire them to respond? Call you back? Fill out a form? Exist clear and specific so they know what yous desire them to do. You tin practise this while notwithstanding beingness polite. Proceed reading to see the polite follow-up electronic mail samples and learn how to incorporate this into your follow-up emails.

Mistake #4:
Not post-obit up chop-chop

Instead of waiting ten+ days to follow upwardly, consider sending a reminder sooner similar 3 days. This ensures the recipient all the same has the topic and request fresh in their mind. If you wait also long, there is a chance they've already forgotten nearly your telephone call to action and the steps you asked them to accept. Equally an example, if yous were a real estate agent, you know time is crucial! So it's best to just await a couple of days and send a polite and gentle reminder to either respond with a timeline or an assurance that the task was completed.

viii Polite follow-up electronic mail samples

Below are viii polite follow-up email samples for various scenarios along with tips and suggestions y'all can use when writing your own e-mail.

Scenario i:
Following up later on meeting at a networking issue

Email bailiwick line:
Let's work on [problem to solve]

Howdy [Name],

It was great coming together you lot at [proper name of event]! It was really interesting hearing near [something they mentioned they're struggling with.]. I'd honey to help you [problem you can solve] so you lot can [benefit they want to achieve] .

Are you lot available next week to chat?

Email me back and let me know when works for you.

Looking forrad to hearing from you,
[Your Proper noun]

Tip: Include an intro that triggers their memory. Include how you lot can add value past offer something that they want/need or solving a problem they have. Then finish with a call to action letting them know what you want them to do.

Scenario 2:
Following upwards later on being introduced (ex. referral)

Electronic mail field of study line:
Let'southward chat about [something they intendance nigh]

Hello [Name],

[Name of referrer] mentioned y'all're looking for [a problem you can solve or service you tin can offer]. I'd love to chat about [trouble they're looking to solve] and how I tin assist yous [benefit they want to go].

Here are some [benefits y'all've helped other clients attain or examples of your piece of work].

[link to case studies or customer testimonials]

Are you costless next calendar week to chat? Permit me know what day works best for you.

Cheers,
[Your Proper noun]

Tip: When post-obit up in this scenario, be sure to let them know who referred you to them and what you lot can exercise for them. Focus on the value you can add and adding credibility such as your social media accounts or website portfolio. Be certain to cease by including a call to action for next steps.

Scenario three:
Post-obit up afterwards a meeting or phone call to motion to next steps in doing business together

Email subject line:
Next steps for [projection you're working on]

Hi [Proper name],

It was great meeting you the other twenty-four hours and chatting well-nigh [something they mentioned they care about]. I'd love to go started on working on [projection or deal yous're working towards] so you can [benefit they want].

I've attached a grade for y'all to fill out with your bones information so nosotros can become started. The next step is to [one sentence nigh the adjacent steps involved.]

Please fill this out and send information technology back as soon every bit yous can so nosotros can move to the next step.

Looking frontward to working with you,
[Your Proper name]

Tip: Include something personal and give them context nearly who you are. People are often and so busy that just seeing your name in their inbox may not be enough to remind them of who y'all are. Focus on adding value by reiterating a problem you can solve for them or benefit/goal you can assist them achieve. Finish with a call to action telling them what you need them to practice and why it's important.

Scenario 4:
Post-obit upwards after sending something that requires action and waiting to hear back

Email subject line:
Course for [project you're working on]

Hello [Name],

Hope you're having a nifty calendar week!

Have you had a chance to look over the class I sent you last week?

Practise you have whatever questions about it?

Let me know if you need me to send yous another copy or if you demand more time or have questions.

Thanks,
[Your Name]

Tip: Keep the follow-upwards email cursory. Enquire if they've looked over the thing you sent them and if they accept whatsoever questions to confirm they've received it and understand what'due south needed. Finish past including a call to action about what you lot want them to do.

Scenario 5:
Following up subsequently sending an invoice and haven't received payment

Email subject line:
Overdue invoice for [name of projection]

Hi [Proper name],

Hope you lot're doing well.

Take you had a chance to look over the invoice I sent you [engagement you send the invoice]? I know this season is busy for you.

Let me know if you need me to resend it or if you have any questions about any of the line items.

Thank you,
[Your Proper noun]

Tip: Be brief but direct. Inquire a question instead of pointing out the obvious that y'all oasis't received payment, for example request to confirm they've received it and whether or not they have questions virtually information technology. Terminate with a call to action telling them what you want them to do.

Scenario half-dozen:
Following up afterwards sending an estimate/quote

Email discipline line:
Quote for [project proper noun]

Hi [Name],

Promise you're doing well.

Have you lot had a hazard to await over the quote I sent yous [date you lot send the quote] for [project you're working on]? Would love to get started on [project or service you're providing] so y'all can [benefit they want].

Let me know if yous take any questions about the quote.

Thanks,
[Your Proper name]

Tip: Exist brief and ask a question instead of saying you're only following upwards on the invoice. Remind them of the value you can add or problem you tin can solve to emphasize what's in it for them. Finish with a phone call to action by being articulate on what they should do next.

Scenario 7:
Post-obit up after asking someone to do something and no response

Hi [Proper name],

Hope you lot're doing well.

Have you had a take a chance to [work you lot've asked them to practice]? Once I become [work you've asked them to practice] then I tin [next steps and benefit that they intendance near].

Let me know if there'southward anything you lot had questions about or need whatever more details.

Thanks,
[Your Proper noun]

Tip: Be brief. Be polite by request if they've looked it over rather than accuse or point out that y'all oasis't received it yet. Add value by giving them context for the urgency if needed or urgency about the side by side steps. Finish with a call to action and then they know what y'all want them to do and why it's important.

Scenario 8:
Post-obit up subsequently no response from the last email

Howdy [Name],

Promise y'all're doing well. I didn't hear dorsum from you about [email you sent – service you tin can provide or problem y'all can solve].

Accept you been too decorated to get back?

Take you found another [professional services/ product]?

Is now just not the right time?

Let me know if you'd prefer me to circumvolve back at another time or if you've found some other [professional services] and no longer need my services.

Thank you,
[Your Proper name]

Tip: When yous've followed up and had no previous response, be brief and ask them why, while making it easy for them to answer by giving them options. Finish with a call to action letting them know what you want them to do.

Summary

Hopefully, you lot find these polite follow-upwards e-mail samples helpful when writing your ain follow-up emails. The main things to go along in mind when writing a polite follow-up email is to be brief, focus on adding value, and include a call to action. If you follow these tips you tin can avoid wasted time sending follow-ups that don't become responses and start getting answers!

Quick tips

• For more than tips on writing follow-up emails, cheque out our other post How To Write a Warm Follow-Up E-mail [Examples Included].
• If yous're having a hard time staying on top of your follow-ups, a good idea is to look into using a CRM for pocket-size business. If you're using a Mac, check out Daylite.
• We also recommend looking at a tool like MailChimp to help yous track your email open and click rates to run across how you're doing!
• Once you starting time getting responses to your emails, try Acuity Scheduling to make booking all your new appointments hassle-complimentary!

About the author:
Kristie Holden is an online marketing consultant. She helps startups get more than leads by clarifying their bulletin and creating a marketing strategy to attract and convert their ideal client. Connect with her on Instagram.

moorethistility.blogspot.com

Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/

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